Site maintenance guide: internal update procedures
A corporate site lives or dies by its update discipline. This page is the internal operating manual for keeping the Hanart site current — the three procedures that matter most: the performance ledger, the quarterly news workflow, and the certificate expiration reminder.
The mandate behind the maintenance discipline
Hanart\u2019s 2026 site audit identified three credibility gaps: an outdated registered-capital statement, a news archive that stopped in 2015, and qualification certificates missing their registration numbers. All three are now fixed in the live pages. This guide exists so the same gaps cannot silently reappear.
- Evidence over claims: every number on the site that can be sourced publicly must carry its source, and must be re-verified at a fixed cadence.
- Freshness over volume: a site updated quarterly with twelve credible items outranks a site with hundreds of stale pages.
- Single source of truth: the internal ledger below is the authoritative record; web pages are a projection of it, never an independent record.
Performance register — the ledger template
The Recent Performance page is generated from an internal ledger. Each new awarded contract is entered by the business development office within 5 working days of the award announcement.
| Column | Example | Rule |
|---|---|---|
| Project name | Xicen Sci-Tech Innovation Center | Use the official tender award name |
| Location | Qingpu, Shanghai | District / city / country |
| Client / owner | — | As announced; leave blank if not public |
| Award date | 2025 | Year, or month if announced |
| Contract value (RMB) | 89,009,700 | Exact announced value, no rounding on the ledger |
| Public source | Qingdao gov. affairs portal | URL or tender number — required for every featured row |
| Sector | Sci-tech campus, unitized curtain wall | Used to group rows on the live page |
| Status | Awarded / Completed / Handed over | Updated at each quarterly review |
Quarterly reconciliation
Every quarter, the ledger owner compares the internal register with public procurement platforms (municipal government affairs portals, cbi360 enterprise database) and reconciles counts and values. Differences are resolved before any page update. The live page must state "as of [month] [year]" at each publication.
Five-year window
The public page emphasizes the trailing five-year window (currently 2021\u20132025, RMB 204,430,280 tracked). When a new year begins, the oldest year drops off and the aggregate is recomputed — do not let the window silently extend.
News — the quarterly update workflow
The news archive is a promise to keep: ten entries today, more every quarter. The workflow below assigns an owner and a cadence so the archive never stalls again.
| Step | Action | Owner | Deadline |
|---|---|---|---|
| 1 | Collect the quarter's events: contract awards, certifications, project handovers, awards, exhibitions | Marketing | Quarter-end week |
| 2 | Verify facts and figures against the performance ledger and public records | Business development + Marketing | +3 working days |
| 3 | Draft 1\u20133 news items (200\u2013400 words each), linking back to project / award / office pages | Marketing | +5 working days |
| 4 | Publish on the news index with a dated card; update the JSON-LD ItemList | Web admin | +2 working days |
| 5 | Ensure each article links to its source (project page, award wall or recent performance) | Web admin | Before publish |
Minimum output: one news item per quarter, with two or three in active years. Any item that cannot be sourced to a verifiable event is not published — the archive is evidence, not marketing copy.
Certificates — the expiration reminder checklist
Qualification certificates are the site's hardest evidence — and the easiest to let lapse unnoticed. This checklist is reviewed by the compliance office every January and July.
| Certificate | Registration no. | Expiry | Action at 12 months |
|---|---|---|---|
| Construction qualification — Grade I | D231A26266 | 2030 | Begin renewal dossier (personnel, performance records) |
| Design qualification — Grade A | A231A26266 | 2026 | Renewal window now open — verify validity and re-publish on Certifications once renewed |
| Safety production permit | (沪)JZ安许证字[2016]011872 | 2027 | Confirm continuous validity; update page on renewal |
| Overseas contracting qualification | Granted 2009-12 | Per MOFCOM policy | Verify standing status each January |
| GB/T 19001 / 24001 / 28001 systems | By certificate | Per surveillance cycle | Track surveillance audits; refresh certificates as issued |
Page-sync rules
- Every certificate listed on the site carries its registration number and a validity statement.
- Renewed or reissued certificates update the Certifications page within 5 working days of receipt.
- Expired certificates are either renewed (and the page updated) or removed from display with a note; expired certificates are never left displayed with an old validity date.
- ISO certificates are displayed with the GB/T standard numbers and their ISO equivalents; the page states that certificate numbers are available in the prequalification pack.
The standing schedule
| Cadence | Task | Owner |
|---|---|---|
| Within 5 working days | Record new contract award in performance ledger | Business development |
| Quarterly (Mar / Jun / Sep / Dec) | News update cycle; reconcile ledger with public records; refresh performance page "as of" date | Marketing + Web admin |
| Twice yearly (Jan / Jul) | Certificate expiration checklist review | Compliance office |
| Half-yearly | Spot-check all pages for broken links, stale dates, language consistency | Web admin |
| Annually | Full site audit against the credibility criteria in the 2026 analysis report | Compliance + Marketing |
This guide is internal.
What visitors see is the outcome: a register, a news archive and a certificate page that stay verifiably current.